The Michaels Organization

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Administrative Assistant - Courtyard Apartments

at The Michaels Organization

Posted: 7/10/2019
Job Status: Full Time
Job Reference #: 7335a39a-8dee-4f63-986f-f247287e4a50
Keywords: office

Job Description

Position Duties & Responsibilities:


1. Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirm appointments.
2. Sort and distribute mail, prepare and send overnight packages and normal mail.
3. Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining          documents and records.
4. Answer telephones, give information to callers, take & retrieve messages, direct callers to appropriate staff. Greet Visitors    5.  Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations and forms.
6.  Operate office equipment including: computers, fax machines, copiers, phone systems.
7.  Coordinate and make travel arrangements as needed.
8.  Complete required forms, records and reports in accordance with company procedures.
9.  Assist management and department staff with support tasks for the department or functional areas.
10. Perform other duties as required.

 

Required Experience:

Minimum 3 years of administrative office experience preferred.  

Must be proficient in use of Microsoft Office specifically, Work, Excel and Powerpoint.

 

Required Skills and Abilities:

Ability to keep accurate records

Excellent oral and Written Communication skills

Organizational skills and attention to detail

Ability to handle multiple and shifting priorities

Must present a professional business appearance.

 

Working Conditions:  

Primarily an office environment.
Exposure to routine cleaning materials such as window cleaner, furniture polish, etc.
Occasional evening or weekend work may be required.