WEST CHESTER UNIVERSITY OF PENNSYLVANIA

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19-214 Associate Director of Fraternity and Sorority Life

at WEST CHESTER UNIVERSITY OF PENNSYLVANIA

Pay: up to $53164/year
$53164 - $
Posted: 7/3/2019
Job Status: Full Time
Job Reference #: 2458825
Keywords:

Job Description

Overall Job Objective

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Division of Student Affairs, recognized by Diverse: Issues in Higher Education as one of only 20 institutions nationwide as a "Most Promising Places to Work" for 2019, seeks applicants for the Associate Director of Fraternity and Sorority Life. As the institution has experienced growth in its student population, the division has responded by creating new positions and a new staffing structure within departments, to better serve our students and create more opportunities for professional advancement.
 
Under the supervision of the Senior Director of Fraternity and Sorority Life, the Associate Director provides leadership for the Fraternity and Sorority Life Department by ensuring student development success in areas such as academic excellence, leadership development, community service, member development, and risk management. The work of this position will require high levels of student advising skills in order to create opportunities for shared governance to align with the department, division and institution mission, vision, and strategic priorities.
 
Responsibilities (Position Overview):

  • Advises two Governing Councils and its member organizations – work with the executive board and sponsored council programs/events, oversees expenditures and advises groups on appropriate budgeting activities.
  • Serve as the staff advisor to half of the recognized fraternities and sororities, which includes bi-monthly meetings with chapter leadership and national representatives and or off campus advisors visiting campus. 
  • Co-Advises the Fraternal Programming Board, which coordinates fraternity and sorority participation in events such as Homecoming, Greek Weekend, Philanthropy Events, and Greek Educational Forums.
  • Supervise the recruitment processes for assigned Governing Council (NPHC/MGC – individual chapter intake programs, IFC/PHC – work with the VP Recruitment to execute the community recruitment process.) 
  • For the Council assigned, provide oversight to the Expansion Committee, assisting with new chapter recognition process and then specific support through the first two years of existence.
  • Assist the Director in all areas related to risk management and legal liability in relation to fraternal organizations.
  • Supervise one of two Graduate Assistants, as well as the potential of advising a Practicum/Internship Student. 
  • Assist the Director with the Fraternity & Sorority Life Awards ceremony.
  • Assist the Director in execution of departmental strategic priorities and co-curricular approach initiatives.
  • Provide support to assigned chapters in navigating University Student Conduct process.
  • Advises other fraternal related groups such as Order of Omega, in matters related to programming and membership selection process.
  • Oversees administrative projects such as grade report development, roster management, membership cards, and internal member communication strategies.
  • Coordinates with councils, chapters, and the Office of Service-learning and Volunteer Programs to ensure community participates in meaningful community service activities.
  • Responsible for all marketing efforts of the Department, both written materials (brochures, annual report) and online media (website maintenance, social media)
Responsibilities shared with the departmental Assistant Director:
  • Representation on the ATOD Committee.
  • Representation on the Student Programming Activity Review Committee (SPARC).
  • Coordinate at least one of the Department's leadership development programs that include New Member Institute, annual officer transition training, Annual Leadership Retreat, Spring Olympus Executive Leadership Series, attendance at regional conferences (NGLA, AFLV, NBGLC), summer leadership institute scholarship process (UIFI/Leadershape), etc.
  • Serve as the department liaison to other Student Affairs departments for programming partnerships, such as the Center for Women and Gender Equity, Twardowski Career Development Center, Residence Life, and others.
  • Provide support for Division wide activities and programs such as First Year and Transfer Orientation, New Student Programs, etc.
  • Attends state, regional, and/or national conferences and programs for the Association of Fraternity/Sorority Advisors.
Essential duties in detail: 
ADMINISTRATION AND SUPPORT (20%)
  • Responsible for all aspects supervising one graduate assistant, and overall management of both graduate assistants which includes hiring process in coordination with WCU HEPSA program and Graduate Studies office.
  • Assists the Director in short and long-term goal planning that advances the Department vision and mission as it relates to the Council for the Advancement of Standards in Higher Education, Division of Student Affairs Strategic Plan and WCU Strategic Plan.
  • Ensures that educational programming reflects department Assessment Plan in conjunction with Division of Student Affairs Learning Domains.
  • Creates individual chapter and community grade report each semester and disseminates to undergraduate chapters and advisors.
  • Responsible for all marketing efforts of the Department, both written materials (brochures, annual report) and online media (website maintenance, social media)
  • Representation on various University Committees representing the Department such as: ATOD Committee and Student Programming Activity Review Committee (SPARC).
  • Provides support for Division wide activities and programs such as First Year and Transfer Orientation, New Student Programs, etc.
  • Attends state, regional and/or national conferences and programs for the Association of Fraternity/Sorority Advisors.
  • Oversees administrative projects such as roster management, membership cards, and internal member communication strategies.
STUDENT ORGANIZATION ADVISING (50%)
  • Assists the Director with the Fraternity and Sorority Standards and Recognition Process
  • Assist the staff in advising two Governing Councils. (National Pan-Hellenic Council, Multicultural Greek Council, Interfraternity Council, Panhellenic Council and Fraternal Programming Board)
  • Assist in the advisement of individual chapters.
  • Provides direct advisement to student governing board officers responsible for the execution of the Fraternity and Sorority Risk Prevention Policies and Procedures
  • Provides support to chapters in navigating University Student Conduct process.
  • Coordinates meetings with Inter/National Headquarters Staff and Volunteers for campus visits at least once per year for each staff member and their assigned chapters.
  • Oversees student governing council compensation through Student Services, Inc. human resources process 
  • Coordinates with councils, chapters, and the Office of Service-learning and Volunteer Programs to ensure community participates in meaningful community service activities.
PROGRAMMING (30%)
  • In conjunction with other staff, assist in the implementation of leadership development programming.
  • Assists chapters with communication with Sykes Student Union staff in execution of large scale chapter programming events on campus.
  • Assists the Director in executing risk prevention education programs.
  • Assists the Director in advising all community-wide programming for assigned governing councils.
  • Provides support for the execution of all recruitment processes sponsored by governing councils as well as individual chapters.
  • Work with the Director of Fraternity & Sorority Life on strategies designed to expand support for faculty and staff members working as Fraternity and Sorority Advisors.

Minimum Qualifications

  • Master's degree in higher education, student affairs, counseling education, or closely-related discipline.
  • At least three years of postgraduate experience directly related to fraternity and sorority advising on a college campus
  • Ability to relate to a culturally diverse university community.
  • Excellent communication (oral and written) and presentation skills.
  • Experience with and assessment of learning.
  • Planning programs and large-scale campus events, and implementing leadership training.

Preferred Qualifications

  • At least five years of postgraduate experience directly related to fraternity and sorority advising on a college campus
  • Experience using technology to further the mission of the department.
  • Ability to manage information of sensitive and confidential nature in the utmost professional manner.
  • Evidence of ability to interact effectively with others.
  • Evidence of creating long-term, values-based programs and risk management processes.
  • Evidence of experience collaborating with academic affairs departments. 

Special Instructions

Starting salary is $53,164.00. Excellent benefits package including undergraduate tuition fee waiver for self and dependents. Applicants must successfully complete interview process to be considered as a finalist.
 
Apply by online application at http://agency.governmentjobs.com/wcupa/default.cfm Electronic application allows for cover letter and resume attachments (both required). References with contact information will be required prior to interview. Review of applications will begin immediately and continue until the position is filled.  
 
Developing and sustaining a diverse faculty and staff advances WCU's Educational mission and strategic Plan for Excellence. West Chester University is an AA/EOE employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
 
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment criminal background and consumer reporting checks.